Download Required Documents

Introducing PASSPort! The Mayor’s Office of Contract Services (MOCS) is launching a new online procurement tool, the Procurement and Sourcing Solutions Portal (PASSPort), moving VENDEX online. PASSPort makes it easier for vendors to submit and keep disclosure documents up-to-date. PASSPort will allow Agencies to make determinations for contract awards and complete performance evaluations online. Visit nyc.gov/passport for updates on PASSPort. For additional information, email the PASSPort support team at passport@mocs.nyc.gov.

VENDEX questionnaires are required for procurements valued at $100,000 or more; or if the vendor's aggregate business with the City in the preceding 12 months totals $100,000 or more. Full VENDEX questionnaires are valid for three years from the date of signature. Vendors are required to update their forms with each new award. If any of the information has changed since the prior filing, the vendor must submit "changed questionnaires." If no information has changed since the prior filing, the vendor must submit a "Certificate of No Change."

Subcontractors & Consultants

• Subcontractor Agreement
  A Subcontractor hired on a health and human service contract is hired to perform or directly deliver a part of the prime contractor’s programmatic contractual obligations. This means that anyone dealing directly with participants, whether an individual or an entity, (ex: a STEM teacher that teaches a robotics class). Subcontractors are to be listed in the Subcontractor section the Budget. For each Subcontractor listed, upload a signed, notarized Subcontract Agreement.
• Consultant Agreement
  A consultant hired on a health and human service contract is often a subject matter expert and does not perform or directly deliver a part of the prime contractor’s programmatic contractual obligations. This means anyone assisting the Provider and not dealing directly with participants (ex: a STEM curriculum developer). The services provided by the Consultant must be related to the program work scope described in the contract. Consultants cannot be salaried employees of the Provider. All consultants paid by the DYCD contract are required to be listed in this section. For each consultant listed, a signed and notarized Consultant Agreement must be attached to the budget. Consultants retained by a Provider must enter into a written agreement detailing the specific tasks to be performed. Consultant Agreements and invoices must be maintained by the Provider for at least six (6) years. Consultant invoices must include the following details: rate, hours, type of services, date of service, consultant signature, and approval by the Provider’s Executive Director or his/her designee.
• Subcontractor Approval Form
  This form must be completed and returned with your contract package if your organization is using either a subcontractor or a consultant for any of the services detailed in your workscope to be paid by this contract.
• Consultant/Subcontractor Conflict of Interest Disclosure Forms
  This form must be completed by each subcontractor and consultant your organization is contracting with and returned with your contract package.
• Subcontractor Agreement Budget Modification Form
  This form needs to be completed and returned with any Budget Modification request when the amount owed a subcontractor is being reduced ONLY.
  If the amount owed a consultant is being increased by the Budget Modification, then a new Consultant Agreement is required.
• Consultant Agreement Budget Modification Form
  This form needs to be completed and returned with any Budget Modification request when the amount owed a consultant is being reduced ONLY.
  If the amount owed a consultant is being increased by the Budget Modification, then a new Consultant Agreement is required.

Any questions on the contract process or any of the documents found on our website, contact us at: discretionary@dycd.nyc.gov.